Job Context
Reference Code: SVN-94/2019/S - BD1
Estimated Starting Date: As soon as possible
Classification: G-6/01 (UN Salary Scale)
Type of Appointment: Special Short Term (Initially 6 Months with possibility of extension)
Division/Unit: MHD

Job Responsibilities
Under the general supervision of the Deputy Chief of Mission and the direct supervision of the Program Coordinator (Emergency Health) the incumbent will be required to work as a member of the department`s program staff towards the successful implementation of the department`s related projects in Cox`s Bazar. The incumbent will be based in the IOM Sub Office located in Cox`s Bazar. In particular, the incumbent will:
Implementation, Procedures, Monitoring and Reporting
1. In collaboration with Program Support Unit, provide inputs and assist in new projects proposal preparation.
2. Maintain up-to-date knowledge of all IOM projects in the relevant department and manage information flows.
3. Prepare reports of project activities for internal and external users as requested by the Program Manager.
4. Coordinate and liaise with Program Officers on the progress projects implementation.
5. Assist the Program Manager in the monitoring of financial aspects of projects.
6. Maintain records of projects files and documents related to Procurement, HR and Finance.
Management, Finance and Procurement
7. Monitor stock levels of the department`s prepositioned materials in Cox`s Bazar and Sub-Offices.
8. Liaise with IOM Procurement and Logistics unit for the follow up of the procurement of materials and the delivery to the field offices in a timely manner.
9. Advise the Program Manager of any deviations from the plan and propose necessary adjustments.
10. General operations troubleshooting and problem solving.
11. In close coordination with the RMU, monitor of project budget and financial expenditures and all administrative procedures in line with the work-plan, alert the Program Manager on shortfalls and over-expenditures.
12. Process advance and payment requests and initiative corrective action when necessary.
Stakeholder Management, Coordination and Liaison
13. Support the coordination and management of communications.
14. Participate in meetings with UN agencies, NGO`s and other Stakeholders as required.
Training:
15. In coordination with the RMO, train the relevant department`s staff on proper administrative procedures as per the mission and global SOPs.
16. In coordination with the RMO, train the relevant department`s staff on the use of PRISM for monitoring of budgets.
General Duties:
17. Any other related duties as may be assigned.
Employment Status
Contractual
Experience Requirements
At least 4 year(s)
Additional Requirements
Delivers on set objectives in hardship situations;
Effectively coordinates actions with other implementing partners;
Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
Four years of experience in humanitarian response or related field;
Operational field experience required;
Emergency experience and previous project implementation and management experience, including project monitoring and reporting an advantage;
Project implementation and management experience, including project monitoring and reporting an advantage.
Job Location
Cox's Bazar
Job Source
Bdjobs.com Online Job Posting.
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