Finance and Administration Manager

Position : Finance and Administration Manager
Number of position : 1
Duration of the contract : 6 months
Based in : Cox’s Bazar
Reporting to : Support Services Coordinator
The International Federation of Red Cross and Red Crescent Societies (IFRC) is seeking a Finance and Administration Manager for a 6 month contract (with possibility of extension) to support with the Population Movement Operations (PMO) in Cox’s Bazar.

The Finance and Administration Manager is responsible for leading a finance team in the provision of accounting services, ensuring financial control, financial reporting, training and providing advice and support to relevant stakeholders within a comprehensive financial management structure of Population Movement operation.

Job Duties and Responsibilities:

Manage the funds and financial assets of the Population Movement Operation in coordination with Operations Manager. This will include cash flow and cost control management as well as the management of payments, cashier, bank signatory and payroll functions.
Record and report separately on Population Movement Operation’s financial commitments (external contracts, pipeline purchase orders, program commitments, etc.) and be fully aware of possible commitments and planned ventures.
Track monitor and follow up on Population Movement Operations related pledges, identify overdue pledge payments or dormant pledges and indicate underspending and the requirements for possible time frame extensions. Ensure that all donor reporting requirements (financial) are met within the deadlines, and the accuracy, integrity and timeliness of the reports are maintained.
Ensure timely submission of PEAR ceiling to avoid expenditure above PEAR/or Budget, monitor and follow up on soft pledge to avoid project/pledge level deficits, and prepare accurate forecast/cash request management to avoid financial losses due to foreign exchange.
Manage project expenditure and eliminate potential appeal level deficits
Ensure timely spending of unearmarked pledges, identify and monitor pledges with concealed time frame
Monitoring of stock accounting, balance sheet monthly check-up, asset & liabilities, commitment accounting and construction accounting.
Managing cash disbursement process by ensuring adequate control mechanism are in place to ensure transparency of the process and supporting documents.
Coordinate and compile budget prepared by project managers on FedBudget, provide advice to Operations Manager/and project managers on budgetary role and training on FedBudget.
Monitor PMO budget and ensure accurate accounting, authorization & internal control procedures. Investigate and address significant variances.
Train, support and advice project managers/officers in financial management of their respective project management cycle.
Train, support and advice the National Society in financial and administrative matter related to clearance of working advance.
Coordinate with Logistics on the purchases/procurements and ensure supporting documents are in compliance with Federation financial procedure. (eg. CoC, CBA, 3 Quotations, Authorisation, etc.)
Line manages, recruit, advise, support and train the locally-hired support staff/FRCS support service staff working for PMO Operation.
Administrate the accommodation, vehicle allocation and fleet management, DSA & travel per diems, visas and travel arrangements for delegates and visitors.
Maintain accurate registers/and inventory list of the assets and property of the PMO and ensure the accurate office systems are in place and maintained.
Manage and advise on related office equipment including the electronic equipment of for PMO Operation.
Prepare monthly financial analysis report for IFRC KL and provide timely advise on financial risk and exposure of project management.
Ensure accurate month end closing for the operation and timely submission of field returns.
Monitor PMO budget and ensure accurate accounting, authorisation & internal control procedures. Investigate and address significant variances.
Ensure accurate accounting & timely submission of Administrative services invoices
Ensure that IFRC planning, budgeting and reporting is carried out in a timely and appropriate fashion in accordance with FRCS needs and IFRC requirements, formats and standards
Ensure the Integration and Service Agreements with Bilateral PNS is effectively implemented
Establish an effective and efficient cost recovery system for Shared Office and Services Costs
In corporate risk management framework & control mechanism in the operation, and also provide training and disseminate the procedure on Fraud and Corruption prevention and control policy.
In coordination with the operations manager, ensure an exit plan for the operation is developed and ready for handover to FRCS
All other duties in the capacity of the Finance Manager
Education Requirements:

Relevant university degree
Professional qualification in accounting (CIMA or ACCA) or equivalent
Experience:

Minimum of 3 years work experience in finance or accounting role
Management of a team with a minimum of 3 direct/or indirect reports
Developing budgets, plans and financial analysis
Management of an accounting services function
Communicating financial results to managers
Preparation for, conduct of an/or support to external financial audit
Knowledge and Skills:

Ability to lead and manage in a diverse cultural context
Highly organised/time management
Effective team management
Advanced skills in computer productivity applications (Word, Excel, PowerPoint and Outlook)
Advanced knowledge of accounting concepts
Knowledge of International Financial Reporting Standards or equivalent
Advanced knowledge of financial management and reporting applications (e.g. CODA and Business Objects)
Understanding of treasury management concepts
Financial management skills
Ability to effectively provide training on financial management matters
Languages:

Fluently spoken and written English
Fluently spoken and written Bangla, good understanding of Chittagong dialect
Competencies:

Accountability
Professionalism
National Society Relations
Teamwork
Communication
Judgment-Decision-Making
Managing Performance
Influencing
Innovation
Salary Range (dependent on experience):
82,000 – 120,000 including benefits

Duration:
6 months with strong possibility of extension.

How to Apply:

Interested candidates are requested to apply online through the BDJobs portal.

Apply Online
Applicants must be received by 31 December 2017. IFRC reserve the right to fill the role prior to the advertisement end date. As such, candidates are encouraged to apply at their earliest convenience.

Only short listed candidates will be contacted.

About Us:

The International Federation of Red Cross and Red Crescent Societies, (IFRC) is the world’s largest humanitarian organisation. The IFRC Country Office in Bangladesh has worked alongside the Bangladesh Red Crescent Society (BDRCS) for more than 30 years in humanitarian fields including disaster management, with a focus on the cyclone early warning and response programme in the coastal belt, and disaster preparedness and response during natural disasters.

The IFRC is an equal opportunity employer